If you are running macOS Monterey and you open anything in Preview – be it a PDF or a photo – you will be able to select most forms of text and cut and paste it in to a text document. One of the newest features of Preview is an OCR – optical character recognition.

You can export your PDF as a JPEG, TIFF, but there are no options for exporting to other apps, such as Word or Pages. It is also easy to rotate pages (click on the page in the Thumbnail view and click on the rotate icon in the menu). Now that you can see the thumbnails it is easy to shuffle page order, delete a page, and you can even drag and drop another PDF into the thumbnail column to add it. If you can’t already see the thumbnail view on the left click on the drop down box above the A icon and choose Thumbnails. It’s easy to shuffle pages and add to, and delete pages from, a Preview PDF.

Guide to adding a signature to a PDF here. You can save multiple signatures and add them to the document easily. Our spellings were checked as we typed – indicated by the usual squiggly line.Īdding a signature is simple, with three options for doing so: using a trackpad, iPhone or iPad, or by signing your name on a piece of paper and holding it up to the camera. You can also add comments in the form of sticky notes. Under Annotate in the menu are options for adding a speech bubble. These options are also available from the highlighter palette. You can also underline text the same way. You can also perform actions like strike-through – initially we used the line shape, but then we discovered that it is possible to select strike-through from the menu (Tools > Annotate). It can be a bit fiddly to get the text box to line up with the text on the page, but it’s not impossible. You can use Preview to add text (in text boxes), you can change the size, colour and font you use. It’s got some limitations, but it’s likely to offer enough tools for you if you just need to fill in some responses to questions on a PDF. There is a free PDF editor already available on your Mac and it’s pretty good.

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